The Records and Information Manager plans, develops, and implements all filing, retrieval, storage, and destruction systems, including document imaging and policy development for the program. The Manager trains and assists County departments in developing and implementing their document imaging and records management programs. This position prepares work plans and determines resource needs for the records program. It also conducts fiscal impact, cost/benefit, and program analyses, and coordinates implementation of records management projects. Supervisory responsibilities include hiring, training oversight, performance assessments, coaching, discipline, and terminations.

DUTIES AND RESPONSIBILITIES

• Plan, prioritize, assign, supervise, train, and review the work of staff assigned to the Records Program.
• Identify and project current and future requirements for Countywide and departmental records management systems. Coordinate with elected officials and department directors and make recommendations regarding storage solutions.
• Prepare work plans and determine required resources for the records program. Conduct fiscal impact, cost/benefit, and project/program analyses. Coordinate implementation of records management initiatives.
• Coordinate the preparation, evaluation of proposals, and monitor compliance. Provide technical assistance and serve as the County liaison for records management projects.
• Prepare and monitor the records management budget. Control expenditures and submit budget justifications and proposals.
• Analyze, develop, and implement policies and procedures for centralized records programs, including retention schedules. Train County users on records management policies.
• Conduct and oversee inventories of paper and electronic records.
• Manage the filing, scanning, storage, retrieval, and duplication of electronic and hard copy records.
• Identify areas for strategic improvement. Develop and implement improvement plans and monitor and report on results.
• Serve on committees, task forces, evaluation groups, and negotiating teams as assigned. Participate in meetings and represent the County on record-related matters.
• Prepare agenda items and generate periodic and summary financial reports related to all areas of responsibility.

*The above information is intended to outline the general nature and scope of the duties required for this position. It is not an exhaustive list and may vary depending on specific job assignments and responsibilities.

MINIMUM QUALIFICATIONS

• Bachelor’s degree in Public Administration, Business Administration, Information Technology, or a related field.
• Six (6) years of related work experience in records management, project management, electronic message retention, budgeting, or finance.
• Two (2) years in a supervisory role.

*Any equivalent combination of related education and/or experience may be considered for the above requirements.

SUPPLEMENTAL INFORMATION

SCREENING AND COMPLIANCE

The offer of this Bernalillo County position requires compliance with the following:

• Successful completion of a post-offer employment medical examination.
• Adherence to all County safety guidelines.
• Complete all FEMA training(s) assigned to this position.
• Possession of a valid New Mexico driver’s license by the date of hire and maintenance of a valid license while employed in this position.
• Complete required supervisor training, if applicable.

WORKING CONDITIONS

• Most essential job duties are performed indoors in climate-controlled environment.
• Primary work surface is even, dry, carpeted or tiled floor.
• Works alone primarily, with or without directions. Works with a group at times, and with a select team at times.

EQUIPMENT, TOOLS, AND MATERIALS

• Telephone, calculator, computer, fax machine, and copy machine are used in performance of essential job duties
• Various forms of paperwork are handled in performance of essential job duties.