The Events Coordinator Senior supports County departments in planning and facilitating special events, including grand openings, public meetings, groundbreakings, ribbon cuttings, dedications, concerts, and community initiatives. Coordinates cultural, historical, tourism, and cleanup events. Responsibilities include recruiting and managing vendors—such as food trucks, artisans, entertainers, and growers—while ensuring compliance with permits, licensing, and insurance requirements. Maintains a vendor database and supports event programming across County facilities.

DUTIES AND RESPONSIBILITIES

• Plans, develops, coordinates, and oversees County sports events, leagues, and fitness programs; recommends new offerings and improvements to existing programs. • Trains section staff on the principles and history of sports and fitness, including league scheduling, tournament brackets, and tournament operations. • Maintains the master schedule for PROS outdoor facility use and monitors related facility use agreements. • Serves on the Bernalillo County Youth Sports Commission, which reports to the Board of County Commissioners. • Serves and supports the Bernalillo County Special Event Review Committee; acts as liaison for public/private functions to ensure all elements of the event are planned and executed. • Serves as lead coordinator on special projects and events at County facilities. Recruits and manages event vendors; reviews permits, licenses, and insurance for compliance with County and state regulations. • Works on-site during events to coordinate set-up, logistics, load-in, cleanup, and tear-down; conducts post-event evaluations to improve future events. • Creates and distributes public information about programs, facilities, and activities. Meets with neighborhood associations, teams, and officials, as assigned. • Consults with departments regarding event planning, including budgeting, historical background, and goals. • Supervises and provides consultative or project leadership on assigned special event projects as needed. • Builds and maintains partnerships with outside organizations to support new and ongoing programming. • Attends other events for outreach, networking, and researches on trends in sports and event programming. • Verifies and approves contractual payroll based on league game reports from field and gym supervisors. • Prepares and presents monthly departmental reports. • Works evenings and weekends as required. • Handles sensitive or confidential records, plans, documents, or decisions while maintaining confidentiality. • Duties listed are representative; individual positions may not include all duties listed. Allocation of duties is based on time spent performing each function. *The above information is intended to outline the general nature and scope of the duties required for this position. It is not an exhaustive list and may vary depending on specific job assignments and responsibilities.

MINIMUM QUALIFICATIONS

• Bachelor’s degree in Marketing, Communications, Public Relations, Public Administration, Business Administration, or a related field. • Two (2) years of related work experience as a special event coordinator. *Any equivalent combination of related education and/or experience may be considered for the above requirements. SUPPLEMENTAL INFORMATION

SCREENING AND COMPLIANCE

The offer of this Bernalillo County position requires compliance with the following: • Successful completion of a post-offer employment medical examination and background investigation. • Adherence to all County safety guidelines. • Complete all FEMA training(s) assigned to this position. • Possession of a valid New Mexico driver’s license by the date of hire and maintenance of a valid license while employed in this position. • Complete required supervisor training, if applicable.

WORKING CONDITIONS

• Most essential duties are performed indoors in a climate-controlled environment. • Primary work surfaces include carpeted or tiled flooring. • Work is performed independently, with a team, or with large groups depending on the assignment. • Position may require working evenings and weekends. • Outdoor work may be required year-round, in varying weather conditions. • Position may involve standing or walking for up to 16 hours during event production.

EQUIPMENT, TOOLS, AND MATERIALS

• Equipment typically used in the performance of office duties includes telephone, computer, printer, and copy machine. • Various types of paperwork and forms are handled in the performance of duties.