DUTIES AND RESPONSIBILITIES

• Open, date stamp, sort, inspect, bundle and log all incoming mail for detainees and/or interoffice mail; inspect outgoing mail in compliance with facility policy.
• Inspect incoming and outgoing correspondence in adherence to MDC policy; will refer any suspicious mail to supervisor for further evaluation.
• Answer and respond to complaints and/or grievances and may respond to appeals from inmates on the delivery of mail process.
• Receipt incoming mail containing money orders, checks, cash, etc. in adherence to MDC policy for distribution.
• Distribute all inter-office mail for the facility and detainees.
• Collect daily mail from the facility mail drop box Monday- Friday (except on holidays).
• Enter and maintain accurate information on all mail received and delivered and may report on audit logs.
• Deliver/pick up interdepartmental and U.S. daily for on-site locations.

**The above information on this job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and responsibilities required of all employees assigned to this job.

MINIMUM QUALIFICATIONS

• High school diploma or GED.
• Knowledge of standard office procedures and practices.
• Ability to lift and carry objects, such as mail bags, of light to moderate weight.
• Ability to perform basic math computation using a calculator.
• Ability to read and write legibly in English.
• Ability to follow oral and written instructions.
• Ability to communicate in both oral and written English.
• Ability to work cooperatively with supervisors, co-workers, and other personnel.

SUPPLEMENTAL INFORMATION

SCREENING AND COMPLIANCE

The offer of this Bernalillo County position requires compliance with the following:

• Employee must successfully complete the post-offer employment medical examination.
• This position is safety sensitive. Employment is subject to a pre-employment and random drug testing in accordance with all terms and conditions of federal and state rules and regulations regarding alcohol and/or drug testing.
• Employee must comply with the safety guidelines of the County.
• Must have a valid New Mexico driver’s license by employment date and retain a valid NM driver’s license while employed in this position

WORKING CONDITIONS

• Duties are performed primarily indoors, estimated at 95%.
• Indoor duties are performed in a temperature-controlled environment.
• Typically, indoor duties are performed on an even surface, which may be concrete, tile or carpet.
• Outdoor duties may be performed on an uneven surface and concrete or asphalt, which may be, dry or wet. 
• Worker will be exposed to natural weather conditions when working outdoors.
• Potential hazards include personal injury when using the letter opener or the mail machine. Most duties are performed under direct supervision. 
• Worker may perform certain duties as a part of a select team of individuals.

EQUIPMENT, TOOLS, AND MATERIALS

• Equipment typically used in the performance of duties include calculator, computer, typewriter, telephone, photocopy machine, and facsimile machine.
• Additional equipment used include a two-wheeled dolly, letter opener, mail machine, microfilm reader and printer. County vehicle is used on an as needed basis.

SUPPLEMENTAL INFORMATION

**NOTE: You are not required to disclose information about physical or mental limitations that you believe will not interfere with your capability to do the job.  On the other hand, if you want the employer to consider special arrangements to accommodate a physical or mental impairment, you may identify that impairment in the space provided and suggest the kind of accommodation that you believe would be appropriate.

Mental Functions

Must be able to communicate clearly with all co-workers and the general public. Must be able to follow instructions and take responsibility for completion of assignments. Must be able to perform basic mathematical calculations.

Physical Functions

Work is primarily sedentary with opportunities to stand/walk as needed typically being available throughout the day. Must be able to stand/walk for short distances. Must be able to kneel and crouch for short periods as needed, on an occasional basis. Must be able to bend at the waist and twist/rotate waist as needed. Must be able to work with arms bent on a frequent basis when working at the computer terminal or using the equipment listed above. Must be able to lift and carry up to 30 pounds for a distance of approximately 200 feet. Must be able to push/pull a dolly with an estimated weight up to 375 pounds for a short distance. Must be able to use hands/fingers to grasp/manipulate equipment necessary to perform essential duties such as telephone, paperwork, and manuals. Must be able to use fine finger dexterity and implement eye-hand coordination to operate computer terminal, mail machine, and letter opener. Must have eyesight sufficient to perform essential duties.