The Sheriff Administrative Support Technician, under general supervision, performs a variety of administrative functions in support of the four divisions of the Sheriff’s Department. Receives and routes phone calls and inquiries, creates and maintains reports, creates technical reports and spreadsheets, maintains budget and purchasing transactions, and performs other related duties as assigned.

DUTIES AND RESPONSIBILITIES

• Performs administrative functions in support of the four divisions of the Sheriff’s Department such as coordinating purchase requisitions, securing quotes from vendors; maintenance of records pertaining to daily transactions and business details such as employee time records and budget expenditures.
• Researches and compiles data, develops reports and coordinates special reports as delegated by a supervisor.
• Provides assistance and gathers information from the general public in completing and processing department related functions.
• Responsible for organizing and preparing departmental case files and preparing reports as needed or requested.
• Performs a variety of clerical duties such as composing and typing correspondence, filing and maintenance of records, answering the telephone, transferring calls, taking messages, and assisting in general administrative functions as needed for the divisions.
• Responsible for establishing and maintaining official documents and internal records in appropriate files which would be considered law enforcement sensitive; requires a high level of discretion due to the sensitive and confidential nature of work processed.
• Performs other job-related duties as assigned or requested.

*The above information is intended to outline the general nature and scope of the duties required for this position. It is not an exhaustive list and may vary depending on specific job assignments and responsibilities.

MINIMUM QUALIFICATIONS

• High school diploma or GED.
• Six (6) years of progressively responsible administrative experience utilizing the skills mentioned above.
• Post-secondary education in business-related field may be substituted for work experience.
• Must be able to organize, set priorities and exercise sound, independent judgment within the areas of responsibility.
• Must have knowledge of standard office procedures and practices.
• Must have the ability to establish and maintain professional relationships with co-workers, the public, and others encountered in the performance of duties.
• Must have the ability to set priorities for self and others in the coordination of clerical office work.
• Must have the ability to communicate effectively in both oral and written English, to prepare accurate, concise, complete, and informative written materials.
• Must be proficient in the use of Windows-based word processing, spreadsheet, and database software and in the development and maintenance of application data.
• Must have the ability to maintain objectivity and confidentiality in dealing with a variety of complex and potentially sensitive projects.

*Any equivalent combination of related education and/or experience may be considered for the above requirements.

SUPPLEMENTAL INFORMATION

SCREENING AND COMPLIANCE

The offer of this Bernalillo County position requires compliance with the following:

• Successful completion of a post-offer employment medical examination and background investigation.
• Adherence to all County safety guidelines.
• Complete all FEMA training(s) assigned to this position.
• Possession of a valid New Mexico driver’s license by the date of hire and maintenance of a valid license while employed in this position.
• Complete required supervisor training, if applicable.

WORKING CONDITIONS

• All essential duties are performed indoors.
• Duties are performed in a temperature-controlled environment.
• Duties are performed on an even surface, which may be carpeted or tile.
• Working surface is typically dry.
• Worker often works alone both with and without directions from supervisors.
• Worker is exposed to graphic, vulgar language and photographs, and the stress of taking statements from suspected violent criminals or victims/witnesses of violent crimes.
• Worker is required to be on-call on a rotating basis and may be required to report back to work in the middle of the night or early morning hours.
• May be assigned to work at any sites within the Criminal Investigations Division as needed.

EQUIPMENT, TOOLS, AND MATERIALS

• Equipment typically used in the performance of office duties includes telephone, computer terminal, computer printer, computer keyboard, typewriter, photocopy machine, fax machine, and other recording equipment.
• Materials and products handled in the course of performing essential duties include files, forms, reports, various other paperwork, and a wide variety of basic office supplies.

*NOTE*

• You are not required to disclose information about physical or mental limitations that you believe will not interfere with your ability to do the job. On the other hand, if you want the employer to consider special arrangements to accommodate physical or mental impairment, you may identify that impairment in the space provided and suggest the kind of accommodation that you believe would be appropriate.

MENTAL FUNCTIONS

• Must be able to apply knowledge of typing and general clerical work.
• Must be able to maintain high level of concentration while taking or transcribing statements.
• Must be able to type correspondence and reports with proper format, punctuation, spelling and grammar.
• Must be able to communicate verbally with co-workers as well as the general public.
• Must possess the adaptability to perform a variety of duties, often changing from one task to another task of a different nature without loss of efficiency or composure.

PHYSICAL FUNCTIONS

• Work is primarily sedentary, with opportunities to stand/walk as needed typically being available throughout the workday.
• Must be able to sit for long periods as necessary to perform essential functions.
• Must be able to bend at the waist and twist/rotate occasionally.
• Must be able to work with arms bent or extended away from body or overhead and be able to push/pull with arms as needed.
• Must be able to crouch and kneel occasionally.
• Must be able to use hands and fingers in order to grasp/manipulate various equipment and materials needed to perform essential duties.
• Must be able to coordinate use of hands and eyes in operation of equipment such as telephone, typewriter and computer.