Bernalillo County is 1,160 square miles and is New Mexico’s most populous county with more than 676,000 residents. Bernalillo County government provides a wide range of public services to residents who live in Albuquerque, Los Ranchos and Tijeras with approximately 106,000 residents living in unincorporated areas of the county. Bernalillo County employs approximately 2,500 people and has an annual operating budget, capital investments and other funds of more than $1 billion. Elected officials include five county commissioners, assessor, clerk, probate judge, sheriff and treasurer.

Bernalillo County

Department of Human Resources

Job Descriptions

What does the red Zia symbol mean? The Zia sun symbol represent the four cardinal directions, the four seasons of the year, the four period of each day (morning, noon, evening, and night), and the four seasons of life (childhood, youth, middle age, and old age). The centre of the sun symbol stands for life itself. The yellow field with red symbol pays recognition to the Aragon Realm of the conquistadors and their homeland in Spain.
JCM122: Records Supervisor

Records Supervisor

Job Code
Grade
Bargaining Unit
JCM122
6
None
       
       
Salary
As Hourly
As Annual
54,018.00 - 67,870.00 - 85,363.00 USD Annual
$25.97 - $32.63 - $41.04
$54,018.00 - $67,870.00 - $85,363.00

POSITION SUMMARY

The Records Supervisor oversees and coordinates the preparation, organization, and maintenance of official records and correspondence within the assigned department. Responsibilities may include managing documentation such as case or docket notes, fingerprint classifications, evidence related to criminal and civil cases, real estate records, agendas, policies, procedures, and fiscal materials. This position ensures records are filed, indexed, stored, and retrieved accurately in compliance with federal, state, and local laws, regulations, and county standards. The Records Supervisor is also responsible for supervising staff, including hiring, training, performance evaluations, coaching, discipline, and termination recommendations.

DUTIES AND RESPONSIBILITIES

  • Supervise and coordinate the activities of staff responsible for maintaining central records and files.
  • Interview, hire, train, and evaluate employees; make recommendations regarding personnel actions.
  • Oversee and assist staff in filing, storing, indexing, and retrieving documents in accordance with departmental procedures.
  • Ensure compliance with applicable federal, state, and local laws, as well as county policies and procedures regarding document handling.
  • Develop and/or assist in maintaining standardized recordkeeping procedures.
  • Ensure all correspondence and documents are scanned, indexed, and filed accurately.
  • May oversee the receipt and documentation of funds and monetary transactions.
  • Assign tasks and review work for accuracy, completeness, and compliance with established procedures.
  • Recommend improvements to work processes, policy updates, and scheduling adjustments to enhance workflow.
  • Oversee responses to public inquiries regarding the filing, recording, indexing, and retrieval of records.
  • Depending on assignment, may prepare financial and operational reports detailing daily, weekly, monthly, and annual activity.
  • Research and resolve record-related issues in coordination with other departments, officials, and the public.
  • Specific duties may vary by assignment; job allocation will be based on the nature and volume of essential duties performed.

*The above information is intended to outline the general nature and scope of the duties required for this position. It is not an exhaustive list and may vary depending on specific job assignments and responsibilities. 


CLERK FUNCTIONAL AREA

  • Supervise, direct, and assist employees in all aspects of recording, filing, indexing, and retrieving real estate documents, legal documents, and other recorded instruments.
  • Interview, hire, train, and evaluate employees; make recommendations regarding personnel actions.
  • Develop and maintain recordkeeping procedures in compliance with applicable laws, regulations, policies, and standards.
  • Oversee the receipt of funds and the recording of monetary transactions.
  • Assign duties and review work for adherence to established policies and procedures.
  • Recommend improvements to work processes, policies, procedures, and schedules to ensure efficient workflow.
  • Oversee responses to public inquiries related to the filing, recording, indexing, and retrieval of real estate and legal documents.
  • Prepare financial and budget reports, as well as composite reports on daily, weekly, monthly, and annual activity.
  • Research and resolve transaction-related issues, including those involving other county departments, elected officials, or members of the public.
  • Perform other duties as needed to support the efficient operation of the document recording, filing, indexing, and retrieval processes.


*The above information is intended to outline the general nature and scope of the duties required for this position. It is not an exhaustive list and may vary depending on specific job assignments and responsibilities. 


MINIMUM QUALIFICATIONS

  • High school diploma or GED.
  • Six (6) years of related work experience in office administration or records management.

*Any equivalent combination of related education and/or experience may be considered for the above requirements. 


SUPPLEMENTAL INFORMATION

SCREENING AND COMPLIANCE



The offer of this Bernalillo County position requires compliance with the following:

  • Successful completion of a post-offer medical examination and background investigation.
  • Compliance with all applicable County safety guidelines.
  • Completion of FEMA training(s) as assigned to the position.
  • Completion of required supervisory training courses.
  • Depending on assignment, possession of a valid New Mexico driver’s license may be required at the time of hire and must be maintained while employed in this position.


WORKING CONDITIONS

  • Essential duties are performed entirely indoors in a temperature-controlled environment.
  • Work is performed on even, dry surfaces which may be carpeted or tiled.
  • Employee may work independently, one-on-one, or in small groups, with or without direct supervision from a Deputy Clerk or designee.

EQUIPMENT, TOOLS, AND MATERIALS

  • Typical office equipment used includes: telephone, computer, printer, keyboard, typewriter, photocopier, fax machine, and calculator.
  • Materials handled include paper files, forms, reports, currency, and standard office supplies.
  • Depending on assignment, employee may operate a County vehicle.
Revision: 8/21/2025 1:40:29 PM