GENERAL
DUTIES AND RESPONSIBILITIES
- Coordinate all functions of the countywide records management system, including retention, storage, retrieval, and destruction in compliance with applicable laws.
- Develop, recommend, and implement technologies that improve the efficiency of records and imaging systems.
- Prepare and manage the department’s budget, including forecasting equipment and service needs.
- Evaluate and plan short- and long-term imaging and records management strategies for county departments.
- Consult with internal stakeholders to assess and implement imaging software and hardware.
- Prepare RFPs, evaluate vendor proposals, and manage contracts for imaging and records services.
- Supervise assigned staff and support activities to meet service availability goals.
- Train internal and external staff and provide technical assistance on records systems.
- Oversee project implementation, ensuring timely delivery and resource efficiency.
- Perform other job-related duties as assigned.
FUNCTIONAL AREA
METRO DETENTION CENTER
- Manage the Corrections Department’s records management system, including retention, retrieval, and compliance with laws and regulations.
- Implement and oversee technology solutions for records and inmate data management.
- Develop and maintain the inmate records process and policies related to the booking process, inmate accounts, and property room operations.
- Supervise and train corrections and micrographics technicians; ensure quality control and file compliance.
- Serve as the department liaison with courts and other criminal justice entities.
- Audit and evaluate data collection, storage, and reporting systems.
- Conduct compliance audits and prepare reports for internal and external stakeholders.
- Maintain up-to-date inmate files and ensure timely response to records requests, including those related to litigation.
- Ensure accurate, up-to-date documentation of policies and procedures.
- Establish and maintain collaborative partnerships with staff, stakeholders, and community organizations.
*The above information is intended to outline the general nature and scope of the duties required for this position. It is not an exhaustive list and may vary depending on specific job assignments and responsibilities.
MINIMUM QUALIFICATIONS
- High School Diploma or GED.
- Seven (7) years of related work experience involving business administration, public administration, records management.
- One (1) year in a supervisory position.
*Any equivalent combination of related education and/or experience may be considered for the above requirements.
SUPPLEMENTAL INFORMATION
SCREENING AND COMPLIANCE
The offer of this Bernalillo County position requires compliance with the following:- Must successfully complete a post-offer medical exam and background check.
- Must follow all County safety policies.
- Must complete FEMA training as assigned.
WORKING CONDITIONS
- Work is performed indoors in a temperature-controlled environment.
- Work surfaces may be carpeted, tiled, or concrete.
- Exposure to chemicals such as developer fluid, fixer, system cleaners, and denatured alcohol.
- May work independently or with limited supervision.
EQUIPMENT, TOOLS, AND MATERIALS
- Uses standard office and records equipment including telephones, computers, printers, photocopiers, fax machines, and calculators.
- Handles files, reports, documents, and writing materials.
- Operates specialized imaging and micrographics equipment including film processors, readers, duplicators, and cameras.