DUTIES AND RESPONSIBILITIES
- Assist the Bureau of Elections Administrator in coordinating and overseeing activities related to the conduct of elections, as directed by the Administrator.
- Review the State Election Code and Federal Voting Rights Act to ensure county compliance. Assist in preparing procedural instructions for election officials.
- Manage polling locations and ensure adequate staffing. Verify that all election personnel are properly trained.
- Supervise election staff involved in voter file maintenance, voter registration, poll worker recruitment and assignments, voter list updates, and absentee/early voting operations.
- Oversee the preparation of voter registration lists, absentee voter records, election official rosters, polling place directories, and signature rosters.
- Ensure voting machine technicians are trained in programming and maintaining all voting machine types. Coordinate an ongoing maintenance program.
- Prepare ballot content, including layout, formatting, and design.
- Oversee the mail-out and return processes for absentee, federal, military, overseas, and U.S. ballots. Ensure proper administration of voter ID cards, registration purges, changes, deceased statuses, and deletions.
- Plan and coordinate training sessions for poll officials and technicians. Ensure staff certification for programming, testing, sealing, and maintaining voting machines. Assist with recruiting poll officials and training staff for Election Day registration.
- Support programming, certification of voting machines, ballot box procedures, election day procedures, and communication with poll workers and polling places.
- Manage the transportation of voting machines to and from polling places and address any damage issues. Maintain warehouse security.
- Assist county officials and the public with voting data and records research. Respond to management calls and handle communication via memos, letters, email, and phone.
- Ensure compliance with the New Mexico Election Handbook and the Federal Voting Rights Act. Oversee proper handling of absentee, federal, military, overseas, and U.S. ballots. Ensure accurate administration of voter ID cards, purges, changes, deceased statuses, deletions, and felony notices.
*The above information is intended to outline the general nature and scope of the duties required for this position. It is not an exhaustive list and may vary depending on specific job assignments and responsibilities.
MINIMUM QUALIFICATIONS
- Bachelor’s degree in Business Administration, Public Administration, Government, Political Science, or a related field.
- Six (6) years of work experience in a professional administrative role.
- Two (2) years in a managerial position.
*Any equivalent combination of related education and/or experience may be considered for the above requirements.
SUPPLEMENTAL INFORMATION
SCREENING AND COMPLIANCE
The offer of this Bernalillo County position requires compliance with the following:- Successfully complete a post-offer medical examination and background investigation.
- Follow all County safety guidelines.
- Complete all FEMA training assigned to this position.
- Possess and maintain a valid New Mexico driver’s license.
WORKING CONDITIONS
- Work primarily takes place indoors on flat, hard surfaces in climate-controlled environments. Outdoor work may be required during elections or when troubleshooting voting machine issues.
- Work is often performed independently with minimal supervision.
- A County vehicle may be used as needed.
EQUIPMENT, TOOLS, AND MATERIALS
- Frequently used equipment includes photocopiers, fax machines, computers, telephones, and calculators.
- Materials handled include files, forms, reports, various documents, and general office supplies.