DUTIES AND RESPONSIBILITIES
- Issue Purchase Orders, Requests for Bids (RFBs), and other procurement-related documents for goods and services.
- Evaluate and analyze technical data to determine the responsiveness and compliance of bids.
- Serve on procurement evaluation committees and coordinate pre-bid meetings for formal procurements to ensure an open and effective procurement process.
- Interview vendors and negotiate pricing structures, product/service quality, and warranties.
- Prepare and analyze bid and proposal summaries to ensure adherence to purchasing procedures. Assist with the maintenance, routing, and reporting of contracts.
- Stay current with State and County procurement regulations. Provide training and guidance to internal departments and the public on procurement policies, bid specifications, contract development, and compliance issues.
- Conduct audits of procurement files, including RFBs, RFPs, change orders, requisitions, and emergency/sole source logs for accuracy, completeness, and quality assurance.
- Prepare written reports and distribute them to departments and staff as needed.
- Oversee the electronic Vendor Registration Program and manage the cash receipting process.
- Attend meetings related to procurement responsibilities; provide technical assistance to departments, suppliers, and other stakeholders.
- Fill in for other Buyers as needed.
- Approve purchases within the designated authority and ensure compliance with insurance requirements, obtaining certificates of insurance when applicable.
- Maintain procurement-related systems and manual files. Train purchasing staff, department users, and vendors on procurement systems and processes.
*The above information is intended to outline the general nature and scope of the duties required for this position. It is not an exhaustive list and may vary depending on specific job assignments and responsibilities.
MINIMUM QUALIFICATIONS
- Bachelor’s degree in Business Administration or a related field.
- Two (2) years of related work experience in a professional level in purchasing, asset management auditing, disposition, or a related field.
*Any equivalent combination of related education and/or experience may be considered for the above requirements.
SUPPLEMENTAL INFORMATION
SCREENING AND COMPLIANCE
The offer of this Bernalillo County position requires compliance with the following:- Successful completion of a post-offer medical examination and background investigation.
- Adherence to all County safety guidelines.
- Possession of a valid New Mexico driver’s license by the date of hire and maintenance of a valid license throughout employment.
- Completion of required FEMA training(s) as assigned to the position.
WORKING CONDITIONS
- Essential duties are typically performed indoors but may occasionally require outdoor work under various weather conditions.
- Work is primarily conducted in temperature-controlled environments, though on-site inspections may expose the employee to varying temperatures and weather conditions.
- Work surfaces are generally dry and level (carpet or tile). However, project or site inspections may involve uneven terrain, asphalt, concrete, or natural surfaces that may be dry or wet.
- Work is often performed independently, with or without direct supervision.
EQUIPMENT, TOOLS, AND MATERIALS
- Equipment typically used in the performance of office duties includes telephone, computer, printer, and copy machine.
- Materials handled include: files, forms, reports, paperwork, and a variety of general office supplies.
- A County vehicle (automobile or van) may be used for site visits and project inspections.