Bernalillo County is 1,160 square miles and is New Mexico’s most populous county with more than 676,000 residents. Bernalillo County government provides a wide range of public services to residents who live in Albuquerque, Los Ranchos and Tijeras with approximately 106,000 residents living in unincorporated areas of the county. Bernalillo County employs approximately 2,500 people and has an annual operating budget, capital investments and other funds of more than $1 billion. Elected officials include five county commissioners, assessor, clerk, probate judge, sheriff and treasurer.

Bernalillo County

Department of Human Resources

Job Descriptions

What does the red Zia symbol mean? The Zia sun symbol represent the four cardinal directions, the four seasons of the year, the four period of each day (morning, noon, evening, and night), and the four seasons of life (childhood, youth, middle age, and old age). The centre of the sun symbol stands for life itself. The yellow field with red symbol pays recognition to the Aragon Realm of the conquistadors and their homeland in Spain.
JCP230: Probate Court Administrator

Probate Court Administrator

Job Code
Grade
Bargaining Unit
JCP230
6
None
       
       
Salary
As Hourly
As Annual
54,018.00 - 67,870.00 - 85,363.00 USD Annual
$25.97 - $32.63 - $41.04
$54,018.00 - $67,870.00 - $85,363.00

POSITION SUMMARY

The Probate Court Administrator manages the administrative operations of the Court of Wills, Estates, and Probate, including record keeping, budget oversight, legal filings, and public relations. This role ensures the effective handling of court dockets and financial matters through the use of automated systems whenever possible. The Administrator also provides legal and procedural guidance to the public and serves as a liaison to courts, legal entities, and government agencies.

DUTIES AND RESPONSIBILITIES

  • Develop and maintain an automated system for record keeping and accounting related to Probate Court dockets and financial matters.
  • Supervise support staff, including the legal assistant and any additional personnel assigned to the Probate Court.
  • Assist the public by providing accurate information regarding Court of Wills, Estates, and Probate matters.
  • Monitor open case files to ensure attorneys and personal representatives meet deadlines required by the Probate Code.
  • Prepare and maintain statistics on open and closed cases.
  • Serve as the official custodian of Probate Court files and related records.
  • Assist title companies, financial institutions, and government agencies with property transfers and related matters.
  • Review pleadings for compliance with the requirements of the Probate Code.
  • Coordinate publication of legal notices with the District Court and local newspapers.
  • Draft legal correspondence to attorneys, title companies, banks, brokerage firms, and federal or state agencies on matters affecting Probate cases.
  • Ensure continuity of court administration throughout judicial transitions.
  • Conduct legal and other research at the request of the Probate Judge.
  • Act as a liaison between the Probate Court and other entities, including the District Court, Administrative Office of the Courts, county departments, and elected officials.


*The above information is intended to outline the general nature and scope of the duties required for this position. It is not an exhaustive list and may vary depending on specific job assignments and responsibilities. 

 

MINIMUM QUALIFICATIONS

  • Bachelor’s degree in Business Administration or a related field.
  • Two (2) years of work experience in accounting, office management, budget preparation or as a legal assistant.

*Any equivalent combination of related education and/or experience may be considered for the above requirements. 


SUPPLEMENTAL INFORMATION

SCREENING AND COMPLIANCE


The offer of this Bernalillo County position requires compliance with the following:

  • Complete the post-offer employment medical examination and background investigation.
  • Comply with the safety guidelines of the County.
  • This position is safety sensitive. Employment is subject to a pre-employment and random drug testing in accordance with all terms and conditions of federal and state rules and regulations regarding alcohol and/or drug testing.
  • Complete required FEMA training(s) as assigned to position.
  • Complete required Supervisor classes if applicable.


WORKING CONDITIONS

  • Duties are performed primarily indoors in a temperature- controlled environment on an even, carpeted, or tiled surface.
  • Works primarily with or without direction. Works with other Court Staff in a supervisory role.


EQUIPMENT, TOOLS, AND MATERIALS

  • Equipment typically used in the performance of office duties includes telephone, computer, printer, and copy machine.
  • Materials and products handled in the course of performing essential duties include files, forms, reports, microfilm, other paperwork, and a wide variety of basic office supplies.
Revision: 8/21/2025 1:40:29 PM