DUTIES AND RESPONSIBILITIES
DEPARTMENT
METRO DETENTION CENTER (MDC)
- Evaluate and monitor contractor performance; determine the necessity for amendments or extensions of contracts and ensure compliance with contractual obligations.
- Oversee contract activity to ensure compliance with American Correctional Association (ACA) standards, Prison Rape Elimination Act (PREA) standards, McClendon stipulated order requirements, and all applicable local, state, and federal requirements, while mitigating risk.
- Serve as the primary liaison with contracting representatives to ensure compliance and resolve problems and issues.
- Keep records required by government agencies regarding sanitation and monitor compliance with health and fire regulations.
- Analyze and make recommendations for the approval or rejection of contractor requests for deviations from contract specifications and delivery schedules.
- Monitor contractor compliance using monthly compliance audit tools relevant to the assigned contract.
- Collect all reports required from contracted service providers; analyze reports for completeness, accuracy, adherence to laws, ordinances, regulations, policies, and contract requirements. Alert appropriate MDC leadership of issues needing resolution.
- Review inmate grievances related to contractor services to identify trends, ensure proper resolution by the contractor, and recommend service improvements.
- Coordinate with MDC Compliance and Safety personnel to ensure contractors provide the required data and documentation.
- Analyze and evaluate contracts by identifying specifications, contractor obligations, performance periods, timelines, and related elements.
- Assist in the annual budget process.
- Prepare cash desk deposits in accordance with the Cash Desk Administrative Instruction.
- Request quotes from vendors, generate shopping carts, and review purchase orders for accuracy, following procurement code.
- Review, approve, and allocate accounts payable documents for accuracy before payment; review and approve all invoices.
- Assist with, provide input on, and/or prepare contract amendments.
- Participate in the procurement process.
- Prepare reports and make recommendations to management on cost efficiencies, project and program analysis, and coordinate the implementation of special projects involving performance monitoring, satisfaction surveys, strategic improvements, and records management.
- Maintain contract files and databases, and assist in preparing presentation items.
- Assist contractors in developing viable solutions to enhance service provision, resolve staffing issues, and serve as a liaison to MDC personnel.
*The above information is intended to outline the general nature and scope of the duties required for this position. It is not an exhaustive list and may vary depending on specific job assignments and responsibilities.
BEHAVIORAL HEALTH
- Evaluate and monitor contractor performance; determine the necessity for amendments or extensions of contracts and ensure compliance with contractual obligations.
- Oversee contract activity to ensure compliance with their contractual obligations and adhere to the terms and conditions outlined in the agreement.
- Serve as the primary liaison with contracting representatives to ensure compliance and resolve problems and issues.
- Keep records required by government agencies for auditing purposes.
- Analyze and make recommendations for the approval or rejection of contractor requests for deviations from contract specifications and delivery schedules.
- Monitor contractor compliance using monthly compliance audit tools relevant to the assigned contract.
- Collect all reports required from contracted service providers; analyze reports for completeness, accuracy, adherence to laws, ordinances, regulations, policies, and contract requirements.
- Review reports and data related to contractor services to identify trends, track performance metrics, and adhere to quality standards and best practices.
- Coordinate with the Office of Data Collection, Analysis, and Reporting to ensure contractors provide the required data and documentation.
- Analyze and evaluate contracts by identifying specifications, contractor obligations, performance periods, timelines, and related elements.
- Assist in the negotiation and development of the contract budget process.
- Request quotes from vendors and review purchase orders for accuracy.
- Review, approve, and allocate accounts payable documents for accuracy before payment; review and approve all invoices.
- Assist with, provide input on, and/or prepare scope of work, contracts, and contract amendments.
*The above information is intended to outline the general nature and scope of the duties required for this position. It is not an exhaustive list and may vary depending on specific job assignments and responsibilities.
MINIMUM QUALIFICATIONS
- Bachelor’s degree in Business Management, Business Administration, Public Administration, or a related field.
- Five (5) years of work experience in contract administration, project management, program analysis, budgeting, or a related field.
*Any equivalent combination of related education and/or experience may be considered for the above requirements.
SUPPLEMENTAL INFORMATION
PREFERENCES
METRO DETENTION CENTER (MDC)
- Prefer candidate with work experience in the correctional institutions' security, foodservice, laundry, and/or commissary operations.
SCREENING AND COMPLIANCE
The offer of this Bernalillo County position requires compliance with the following:
- The applicant successfully completed the background check.
- Employee must successfully complete the post-offer employment medical examination and background investigation.
- Employee must comply with the safety guidelines of the County.
- Employee must possess a valid New Mexico driver's license by employment date and maintain a valid New Mexico driver's license while employed in this position.
WORKING CONDITIONS
- (MDC ONLY) Duties are performed largely in a correctional facility and in the immediate area of inmates.
- All essential duties are performed indoors.
- Duties are performed in a temperature-controlled environment.
- Duties are performed on an even surface, which may be carpeted or tiled. The working surface is typically dry.
- A worker often works alone, either with or without directions from a supervisor.
EQUIPMENT, TOOLS, AND MATERIALS
- Equipment typically used in the performance of office duties includes a phone, computer, copy machine, and printer.
- Materials and products handled in the course of performing essential duties include files, forms, reports, various other paperwork, and a wide variety of basic office supplies.