DUTIES AND RESPONSIBILITIES
- Direct, oversee, and monitor the administration of grants, if applicable, from federal, state, municipal, University of New Mexico, private, and healthcare organizations to ensure internal controls over awarded grants are properly maintained.
- Ensure federal and state government grant awards are managed in compliance with County policies, laws, regulations, and the provisions of contracts or grant agreements.
- Review expenditures and revenues for each specific project/grant and monitor financial aspects to ensure the department meets all reporting requirements to funding agencies in a timely and accurate manner.
- Coordinate with appropriate agencies and accounting personnel to ensure grants are properly closed out at the end of the grant term and in accordance with the project close-out business process. Ensure each specific grant is reconciled, and all recorded expenditures and revenues are valid, accurate, and complete.
- Prepare monthly grant management, summary, and analysis reports identifying the current status of federal and state government grants, including the date of award, amount, expenditures to date, billings to date, collections to date, and expiration date to monitor and evaluate the efficiency and effectiveness of each department’s financial grant operations.
- Establish an effective grant administrator presence and collaborate with grant principals, departments, and other grant personnel to support their efforts while developing systems, processes, and workflows for accurate countywide grant reporting.
- Develop grant partnerships with internal and external entities and disseminate grant opportunities to appropriate personnel.
- Coordinate, schedule, oversee, and facilitate quarterly grant review committee meetings, including preparation of agenda items, rosters, and documentation of discussion points and action items.
- Develop and maintain systems to ensure all personnel responsible for grants submit grant applications through the Grant Administrator’s Office for review.
- Ensure all grant applications align with administrative instructions, are fiscally responsive, and are filed accurately and on time with appropriate internal and external authorities.
- Provide timely grant training programs and tools for grant personnel, including conferences, workshops, and communication of funding sources.
- Serve as the point of contact for various federal government databases for grant opportunities, including management of the Data Universal Numbering System (DUNS).
- Write grant proposals when necessary and administer the grant writing process, providing technical assistance on proposals, workflows, and other aspects.
- Use monitoring and compliance tools, demonstrating understanding of OMB Circulars, Financial Guide standards, and Grant Award Notifications.
- Provide administrative and technical oversight by reviewing and processing reimbursement requests, completing progress reports, conducting compliance assessments, attending project meetings, and closing out award files.
- Review guidelines and administrative instructions and gather feedback from grant principals on proposed changes. Monitor compliance with these instructions and processes.
- Facilitate and/or serve on committees, task forces, groups, and teams as assigned.
- Prepare agenda items and periodic and summary reports across areas of responsibility.
- Supervise and direct personnel as necessary within specific project areas.
- Perform other job-related duties as required or assigned.
*The above information is intended to outline the general nature and scope of the duties required for this position. It is not an exhaustive list and may vary depending on specific job assignments and responsibilities.
MINIMUM QUALIFICATIONS
- Bachelor’s degree in Accounting, Public Administration, Business Administration, Economics, or a related field.
- Five (5) years of work experience in an administrative role, which includes grant administration.
*Any equivalent combination of related education and/or experience may be considered for the above requirements.
BEHAVIORAL HEALTH
- Bachelor's degree in Accounting, Public Administration, Business Administration, Economics, Criminology, or a related field.
- Five (5) years of professional experience in an administrative capacity including experience in grant application, grant writing, and grant administration.
*Any equivalent combination of related education and/or experience may be considered for the above requirements.
SUPPLEMENTAL INFORMATION
PREFERENCES
BEHAVIORAL HEALTH
- For positions within Behavioral Health, a Master's degree and experience in Criminology are preferred.
SCREENING AND COMPLIANCE
- Employee must successfully complete the post-offer employment medical examination and background investigation.
- Employee must comply with the safety guidelines of the County.
- Employee must complete the required FEMA training(s) as assigned to the position.
- Employee must complete the required Supervisor classes if applicable.
BEHAVIORAL HEALTH ONLY
- Pursuant to the Criminal History Screening for Caregivers Act, Section 29-17-1 through Section 29-17-5 NMSA 1978, new hires at the MATS facility will be required to complete a caregiver criminal history screening for all caregivers.
- Conviction of a disqualifying condition is cause for termination or sufficient reason not to hire if the applicant has a disqualifying condition on their record at the time of application.
WORKING CONDITIONS
- Most essential job duties are performed indoors in climate climate-controlled environment.
- The primary work surface is an even, dry, carpeted, or tiled floor.
- Works alone primarily, with or without directions. Works with a group at times, and with a select team at times.
EQUIPMENT, TOOLS, AND MATERIALS
- Telephone, calculator, computer, fax machine, and copy machine are used in the performance of essential job duties.
- Various forms of paperwork are handled in the performance of essential job duties.