Bernalillo County is 1,160 square miles and is New Mexico’s most populous county with more than 676,000 residents. Bernalillo County government provides a wide range of public services to residents who live in Albuquerque, Los Ranchos and Tijeras with approximately 106,000 residents living in unincorporated areas of the county. Bernalillo County employs approximately 2,500 people and has an annual operating budget, capital investments and other funds of more than $1 billion. Elected officials include five county commissioners, assessor, clerk, probate judge, sheriff and treasurer.

Bernalillo County

Department of Human Resources

Job Descriptions

What does the red Zia symbol mean? The Zia sun symbol represent the four cardinal directions, the four seasons of the year, the four period of each day (morning, noon, evening, and night), and the four seasons of life (childhood, youth, middle age, and old age). The centre of the sun symbol stands for life itself. The yellow field with red symbol pays recognition to the Aragon Realm of the conquistadors and their homeland in Spain.
JCP353: Commission Coordinator

Commission Coordinator

Job Code
Grade
Bargaining Unit
JCP353
7
None
       
       
Salary
As Hourly
As Annual
61,339.00 - 77,043.00 - 96,866.00 USD Annual
$29.49 - $37.04 - $46.57
$61,339.00 - $77,043.00 - $96,866.00

POSITION SUMMARY

Responsible for coordinating and implementing the agenda process, and maintaining records of Bernalillo County Commission (BCC) actions in accordance with County policies and procedures. This position handles a high volume of confidential and sensitive information and requires the incumbent to secure and maintain confidentiality without any breach.

DUTIES AND RESPONSIBILITIES

 

  • Manage agenda item legislative activities, including training, developing procedures, and enforcing deadlines to meet state statutes. Plan, direct, coordinate, and review the work plan for legislative services; assign work activities and projects; monitor workflow; and review and evaluate work products, methods, and procedures.
  • Serve as Administrator and Project Manager for MinuteTraq (MT), the County’s legislative management application, as well as the Agenda Portal and Agenda Group SharePoint site.
  • Ensure meeting rooms for BCC and other official County meetings are properly scheduled, set up, and equipped with audio and video equipment, and appropriately staffed in accordance with the Open Meetings Act and BCC Rules of Procedure.
  • Oversee the timely, thorough, and effective preparation and completion of administrative processes for BCC meetings in compliance with the Open Meetings Act and BCC Rules of Procedure. This includes preparing agendas by condensing and summarizing agenda letters; serving as a liaison between County departments, officials, boards, commissions, and the public; preparing public hearing and related notices; and managing agenda calendars, packets, materials, and their distribution.
  • Attend BCC meetings and provide administrative support, including recording actions, preparing action letters, minute orders, and/or minutes; coordinating the signing and distribution of official documents; filing minutes with the County Clerk’s Office; and publishing and distributing ordinances, resolutions, and contracts.
  • Establish and maintain the agenda planning process, including managing a rolling three-month calendar.
  • Provide training and support for personnel involved in agenda item preparation; develop and distribute updates on agenda procedures and Administrative Instructions.
  • Maintain effective and regular written and verbal communication with the Manager and staff; respond to correspondence related to the agenda process and board or committee matters.
  • Design, develop, manage, and maintain the Agenda Portal and Agenda Group SharePoint site by updating content, communicating process changes, and managing MinuteTraq updates. Collaborate with developers to enhance application functionality.
  • Identify and recommend improvements to service delivery methods and procedures; assess resource needs; review findings with management; and implement approved improvements. Evaluate trends in legislative support and recommend strategies to enhance County services and responsiveness.
  • Serve as liaison among the Commission, County Manager, Deputy County Managers, Chief Operating Officer, Department Directors, Elected Officials, and the public regarding the agenda process.
  • Perform related duties to support the mission and goals of Bernalillo County Government.
  • Serve on committees and task forces as assigned.
  • Maintain records and files for all BCC-appointed boards and committees; prepare board and committee action reports; manage correspondence related to appointments, reappointments, and term expirations.
  • Manage special projects as assigned by the supervisor.
  • Handle sensitive and confidential records, plans, documents, and decisions, ensuring strict confidentiality is maintained at all times.

*The above information is intended to outline the general nature and scope of the duties required for this position. It is not an exhaustive list and may vary depending on specific job assignments and responsibilities. 

MINIMUM QUALIFICATIONS

  • Bachelor's degree, from an accredited institution, in public administration, business administration, or other related field(s).
  • Five (5) years of professional experience in an administrative capacity, including experience in general management and/or project management.

*Any equivalent combination or related education and/or experience may be considered for the above requirements.

SUPPLEMENTAL INFORMATION

PREFERENCES

  • Master's Degree in a related field. 

ADDITIONAL REQUIREMENTS

The offer of this Bernalillo County position requires compliance with the following:

  • Employee must successfully complete the post-offer employment medical examination and background investigation.
  • Employee must comply with the safety guidelines of the County.
  • Depending on the assignment, some positions in this classification may require possession of a valid driver's license.
  • Employee must complete the required FEMA training(s) as assigned to the position.
  • Work schedule is not exclusively 8:00 a.m. to 5:00 p.m., as attendance at meetings is required and includes evening work hours.

WORKING CONDITIONS

  • Essential duties are performed indoors.
  • Duties are performed in a temperature-controlled environment.
  • Duties are performed on an even surface, which may be carpeted or tiled. The working surface is typically dry.

EQUIPMENT, TOOLS, AND MATERIALS

  • Equipment typically used to perform administrative duties includes the telephone, computer, terminal, computer printer, computer keyboard, typewriter, photocopy machine, fax machine, and calculator.
  • Materials and products handled in the course of performing essential duties vary but may include files, forms, reports, various other paperwork, and a wide variety of basic office supplies.
Revision: 8/21/2025 1:40:29 PM