DUTIES AND RESPONSIBILITIES
- Assist the public in activities relevant to the department such as completing and filing applications, registering to vote, collecting of fees, etc.
- Provide information to the public and other County departments when information requested is specifically provided and known, such as from published records, specific directories and procedures and calendar of events.
- Review forms, folders, and/or automated file printouts of information for completeness and accuracy according to standards established for the particular work unit.
- Enter retrieves and research material from manual and/or automated files. Responsible for file maintenance.
- Answer telephone, transfer calls, and take messages.
- Open and distribute mail; prepare outgoing mail.
- Make copies and assemble materials for distribution as necessary.
- Type file labels, forms, and other materials requiring basic typing and word processing skills.
- Assist in training less experienced clerical staff.
- Perform minor bookkeeping, timekeeping and personnel related functions.
*The above information on this job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and responsibilities required of all employees assigned to this job.
MINIMUM QUALIFICATIONS
- High school diploma or GED.
SUPPLEMENTAL INFORMATION
ADDITIONAL REQUIREMENTS
The offer of this Bernalillo County position requires compliance with the following:
- Employee must successfully complete the County’s post-offer medical examination.
- Employee must comply with the County’s safety guidelines.
WORKING CONDITIONS
- All essential duties are performed indoors.
- Duties are performed in a temperature-controlled environment.
- Duties are performed on an even surface, which may be carpeted or tile. Working surface is typically dry.
- Workers often works along with general direction from supervisor.
EQUIPMENT, TOOLS, AND MATERIALS
- Equipment typically used in the performance of office duties include telephone, computer terminal, computer printer, computer keyboard, typewriter, photocopy machine, fax machine and calculator.
- Materials and products handled include files, forms, reports, various other paperwork, and a wide variety of basic office supplies.
FUNCTIONAL ANALYSIS
**NOTE: You are not required to disclose information about physical or mental limitations that you believe will not interfere with your capability to do the job. On the other hand, if you want the employer to consider special arrangements to accommodate a physical or mental impairment, you may identify that impairment in the space provided and suggest the kind of accommodation that you believe would be appropriate.
MENTAL FUNCTIONS
1. Must be able to apply knowledge of typing and general clerical work.
2. Must be able to maintain high level of concentration while performing repetitious work.
3. Must be able to type correspondence and reports with proper format, punctuation, spelling and grammar.
PHYSICAL FUNCTIONS
1. Work is primarily sedentary, with opportunities to stand/walk as needed typically being available throughout the workday.
2. Must be able to sit for long periods as necessary to perform essential functions.
3. Must be able to bend at the waist and twist/rotate occasionally.
4. Must be able to work with arms bent or extended away from body or overhead and be able to push/pull with arms as needed.
5. Must be able to crouch and kneel occasionally.
6. Must be able to use hands and fingers in order to grasp/manipulate various equipment and materials needed to perform essential duties.
7. Must be able to coordinate use of hands and eyes in operation of equipment such as telephone, typewriter and computer.